Financial and Administrative Assistant

University education (Master's degree)

Economics, Business Administration or a related field

English - Upper intermediate (B2) and Slovak - Proficiency (C2)

Microsoft Word - Advanced
Microsoft Outlook - Advanced
Microsoft Excel - Advanced
SAP - Basic

B

DESIRABLE QUALIFICATIONS:
a) University education – in Economy or Business Administration or related field and at three years of experience in administration in an international environment (for salary corresponding to Grade 4) or in case of shorter experience offered salary can be reduced to G3
b) Experience with SAP is an advantage;
c) Experience with management of the EU project expenditures and the execution of the project budget is an advantage;
d) Experience in shared services centre focused is an advantage;
e) Strong in numbers, accuracy and in details.
f) Good analytical and organizational skills;
g) Strong planning skills and strong in keeping deadlines;
h) Ability to work independently and also in a team;
i) Ability to take initiative and act with autonomy; personal commitment, creative thinking and drive for results.


The candidate is expected to demonstrate the following technical and behavioural competencies:

A) Accountability
a. Accepts and gives constructive criticism
b. Follows all relevant procedures, processes, and policies
c. Meets deadline, cost, and quality requirements for outputs
d. Monitors own work to correct errors
e. Takes responsibility for meeting commitments and for any shortcomings

B) Client Orientation
a. Identifies the immediate and peripheral clients of own work
b. Establishes and maintains effective working relationships with clients
c. Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
d. Keeps clients informed of developments and setbacks

C) Continuous Learning
a. Contributes to colleagues' learning
b. Demonstrates interest in improving relevant skills
c. Demonstrates interest in acquiring skills relevant to other functional areas
d. Keeps abreast of developments in own professional area

D) Communication
a. Actively shares relevant information
b. Clearly communicates, and listens to feedback on, changing priorities and procedures
c. Writes clearly and effectively, adapting wording and style to the intended audience
d. Listens effectively and communicates clearly, adapting delivery to the audience

E) Creativity and Initiative
a. Actively seeks new ways of improving programmes or services
b. Proactively develops new ways to resolve problems

F) Leadership and Negotiation
a. Convinces others to share resources
b. Actively identifies opportunities for and promotes organizational change

G) Performance Management
a. Provides constructive feedback to colleagues

H) Planning and Organizing
a. Sets clear and achievable goals consistent with agreed priorities
b. Identifies priority activities and assignments
c. Organizes and documents work to allow for planned and unplanned handovers
d. Identifies risks and makes contingency plans
e. Adjusts priorities and plans to achieve goals
f. Allocates appropriate times and resources for own work and that of team members

I) Professionalism
a. Masters subject matter related to responsibilities
b. Identifies issues, opportunities, and risks central to responsibilities
c. Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
d. Persistent, calm, and polite in the face of challenges and stress
e. Treats all colleagues with respect and dignity
f. Works effectively with people from different cultures by adapting to relevant cultural contexts
g. Knowledgeable about and promotes IOM core mandate and migration solutions

J) Teamwork
a. Actively contributes to an effective, collegial, and agreeable team Environment
b. Contributes to, and follows team objectives
c. Creates a respectful office environment free of harassment and retaliation, and promotes the prevention of sexual exploitation and abuse
d. Gives credit where credit is due
e. Seeks input and feedback from others
f. Delegates tasks and responsibilities as appropriate
g. Actively supports and implements final group decisions
h. Takes joint responsibility for team's work

K) Technological Awareness
a. Learns about developments in available technology
b. Proactively identifies and advocates for cost-efficient technology solutions
c. Understands applicability and limitation of technology and seeks to apply it to appropriate work

Technical:

a) Effectively applies knowledge of relevant Human Resources theories and practices, and recognizes their application within existing IOM processes
b) Delivers Human Resources solutions customized to the needs of IOM
c) Effectively applies knowledge of relevant financial discipline
d) Develops / follows internal control procedures to prevent fraud and mismanagement
e) Ensures application of institutional financial policies and guidelines